Fall 2004
Tuesday 1:00 – 3:30 pm with additional “lab” time (4:00 p.m.)
Instructor:
Dr. Debra A. Reid, Office: 2572 Coleman Hall, phone: 581-7272
e-mail:
cfdar2@eiu.edu
Office
Hours: Tuesday, 11am-
1pm; 4pm-5pm, Thursday 11am-1pm; and by appointment
Locations:
Classroom
(2750 Coleman Hall) and EIU Archives
Contact
information for instructional partners:
Bob
Hillman, University Archivist, cfrvh@eiu.edu
1.
The non-current documents created or received and
accumulated by a person or organization or institution in the course of the
conduct of affairs, and preserved because of their enduring and permanent
value.
2.
The building or part of a building where archival
materials are located.
3.
The agency or program responsible for selecting,
acquiring, preserving, and making available archival materials.
Course
Description:
Study
of the purpose, content, and organization of archival collections and of
editorial techniques involved with historical materials.
Expanded
Description:
Historians
depend on archives to do their jobs. The sources collected, preserved and
processed in repositories throughout the world provide the raw product that all
analysts of non-current events use to construct their narratives. Products
dependent on archives include edited collections of presidential papers, lesson
plans that recount the Lewis & Clark expedition, and diaries of Kansas farm
women during the Dust Bowl. Scholars as well as the general public depend on
archivists to identify, preserve, and make accessible this range of materials
through a variety of facilities including museums and historical societies,
libraries, colleges and universities, community organizations such as
hospitals, businesses and corporations such as John Deere, and agencies of the
local, state and national government.
Such diverse materials,
accumulated in such diverse institutions, and used by a range of special
interest groups benefit from adherence to established principles and procedures
of management. HIS 5030: Archival Methods will introduce students to the
history of archives and the basic theories and practices of administering
archives and manuscript collections (appraisal, acquisition, arrangement and
description, reference, and preservation). The course will also address the
public dimension of archives and their use in research, outreach programs and
historic editing and publishing. Additionally the course will cover ethnical
and legal issues as well as the ways new information technologies affect
archival administration and use.
Course
Goals:
Upon course completion, each student will demonstrate
competency in:
Texts:
Randall C. Jimerson, ed., American Archival Studies:
Readings in Theory and Practice (Chicago: Society of American Archivists,
2000).
Deborah Wythe, ed., Museum Archives, An Introduction,
2nd ed. (Chicago: Society of American Archivists, 2003).
Archival Methods Course Reader. This reader includes technical leaflets,
articles, and position papers produced by a range of professional organizations
and available on the WWW. Materials copyright free have been provided for
educational purposes by the Society of American Archivists, the Northwest
Document Conservation Center, the American Society for Information Science, the
Association of Moving Image Archivists, and the American Association of
Museums, among others. This reader is produced solely for educational purposes.
Course Schedule & Readings
Week 1 Introduction; Course Overview
August 24 Interdisciplinary Knowledge
Join Archives & Archivists ListServ
What is a Document?/What are Archives?
Reader:
Buckland, Michael. (1997) “What is a Document?” Journal of the American
Society for Information Science 48 (9), pp. 804-809, on-line at: http://www.sims.berkeley.edu/~buckland/whatdoc.html
Jimerson,
Intro. & Chap. 2 & 3
Core
Archival Knowledge: Knowledge of the Profession
The
Archives Profession
Reader:
Guidelines for a Graduate Program in Archival Studies, on-line at the Society
of American Archivists (SAA) homepage: http://www.archivists.org/prof-education/ed_guidelines.asp?prnt=y
Jimerson, Chap. 1 & 4
Society of American Archivists
“Code of Ethics”; Suggested Revised Code, on-line at the SAA homepage: http://www.archivists.org/news/ethics.asp
Archives
and Museums
Reader:
Museum Archives Guidelines, on-line at the SAA homepage: http://www.archivists.org/governance/guidelines/museum_guidelines.asp?prnt=y
Wythe,
Chap. 1
Week 2 Core Archival Knowledge:
Knowledge of the Profession
August 31 History of Archives; History of Manuscript Collections;
Distinctions between Historical Manuscripts and Records
Management
Jimerson,
Chaps.5, 6, & 7
Reader: The Society of American Archivists:
Description & Brief History, on-line at: http://www.archivists.org/history.asp?prnt=y
Types
of Archives: University; Local
Historical Society; State; Corporate
2:30-3:30:
Case study in University Archives and State Regional Depository –
Eastern
Illinois University (Records Retention Schedule;
Internal
Policy #187 re. Archives)
Illinois
Regional Archival Depository at EIU
Week 3 Core Archival Knowledge: Archival Functions
Sept. 7 Identification, Selection & Documentation;
Collection Development
Jimerson,
Chaps. 8, 9 & 10
Reader:
Cox, “Documenting Localities: A Practical Approach,” in Documenting
Localities, pp 111-147
Reader:
Collection Development Policy, The British Library, on-line at: http://www.bl.uk/cgi-bin/print.cgi?url=/collections/manusriptscdp.html
Week 4 Core Archival Knowledge: Archival Functions
Sept. 14 Appraisal & Acquisition
Jimerson,
Chaps. 11, 12, & 13
Sept. 17-26 - International Council of Agricultural
Museums Conference – CIMA XVI – Czech Republic
Week 5 Core Archival Knowledge: Archival Functions
Sept. 21 Archival
Arrangement and Description
Jimerson,
Chaps. 14, 15, 16 & 17
Reader:
Encoded Archival Description (EAD), Technology Reports – compilation of
information on OASIS (an Online Resource for Markup Language Technologies)
on-line at: http://xml.coverpages.org/ead.html
Special
Issue on Encoded Archival Description, Archives and Museum Informatics: The
Cultural Heritage Informatics Quarterly (Fall 1999)
Reader:
AMIA Cataloging & Documentation Committee, “Archival Moving Image
Materials: A Cataloging Manual, 1999, on-line at: http://www.amianet.org/publication/resources/cataloging/AMIM/AMIM99/contents.html
PRACTICUM: Take
the quiz for the week; then apply the readings to the draft series outline
identified for the Edgar Collection, EIU Archives
Box Inventory, Edgar Collection
prepared by HA classes
2002-2003 & 2003-2004
Week 6 Core Archival Knowledge: Archival Functions
Sept. 28 Preservation: physical protection of documents in all
formats
Jimerson,
Chaps. 21, 22 & 23
Reader: Patkus, “Monitoring
Temperature and Relative Humidity,” NEDCC
Reader: Patkus, “Integrated
Pest Management,” NEDCC
Reader:
Books & Paper
Reader: Photographs
Reader: Motion Picture Film
& Videotape
Reader:
Ronald Magliozzi, "Film Archiving as a Profession: An Interview with
Eileen Bowser", The Moving Image 3:1 (Spring 2003), pp 132-146
Reader:
Gregory Lukow, “Education, Training and Careers in Moving Image Preservation,” Film
History 12, no. 2 (2000), condensed version on-line at http://www.amianet.org/publication/resources/education/educareers.html
Reader: Electronic Records:
Plan for the National Digital
Information Infrastructure and Preservation Program, a collaborative initiative
of the Library of Congress, on-line at:
http://www.digitalpreservation.gov/index.php?nav=3
InterPARES 2, (International
research on Permanent Authentic Records in Electronic Systems, on-line at: http://www.gseis.ucla.edu/us-interpares/
Week 7 Core Archival Knowledge: Archival Functions
Oct. 5 Electronic Archives - Digitalization
of Collections
Jimerson,
Chaps. 24, 25, 26
Jill
Marie Koelling, Digital Imaging: A Practical Approach (Walnut Creek,
Cal.: AltaMira Press, 2004), Chaps. 1, 2, 3 & 8
Reader:
Howard Besser, (1997) “The Changing Role of Photographic Collections with the
Advent of Digitization, in Katherine Jones-Garmil (ed.), The Wired Museum,
Washington: American Association of Museums, pp. 115-127 on-line at: http://www.gseis.ucla.edu/~howard/Papers/garmil-eastman.html
Reader:
Anne J. Gilliland-Swetland. Enduring Paradigm, New Opportunities: The Value
of the Archival Perspective in the Digital Environment. Council on Library
& Information Resources, pub89, pp 1-16 [document pages 1-16, not Acrobat
pages 1-16], on-line at: http://www.clir.org/pubs/abstract/pub89abst.html
Management
Jimerson, Chaps. 27 & 28
Oct. 8-10, 2004: Choices &
Challenges: Hot Topics Facing Curators & Archivists, The Henry Ford,
Dearborn, Michigan (Thriving in the Digital World; How Owns What?; Career
Paths; Preservation Strategies)
Week 8 Core Archival Knowledge: Archival Functions
Outreach
& Advocacy
Jimerson,
Chap. 18, 19 & 20
Daniel
& Walch, A Modern Archives Reader, 255-277
Carolyn
Colwell, “Academic Libraries and Historians,” pp 105-110 in Howe &
Kemp, Intro.
to Public History
Anne
Van Camp, “Access Policies for Corporate Archives,” pp. 77-79 in Jones &
Cantelon,
Corporate Archives and History
Victoria
Irons Walch, “State Archives in 1997: Diverse Conditions, Common
Directions,”
American Archivist 60 (Spring 1997), 132-151.
Copyright
Reader:
Lotty Gasaway, “When U.S. Works Pass into the Public Domain,” on-line
Gerald Herman, “Intellectual Property and the
Historian in the New Millennium,”
Public
Historian (Spring 2004), pp 23-48
MIDTERM, Oct. 13
Week 9 Interdisciplinary Knowledge – History &
Historical Methods
Oct. 19 Public Outreach: Archives and
Historical Editing and Publishing
Lester
Cappon, “The Historian as Editor, pp. 524-535 in Leffler & Brent, Public
History Readings
Barbara
Obeg, “Historical Editing: Correspondence,” pp. 84-94 in Howe & Kemp, Intro.
to Public History
Brent
Tarter, “Editing Public Records,” pp. 70-83 in Howe & Kemp, Intro. to
Public History
Scott
L. Billis, “Historians in Publishing: A Career as Editor?”, pp 95-104 in Howe
& Kemp, Intro. to Public History
Wendy Duff, Barbara Craig, and Joan Cherry, “Historians’ Use of Archival Sources: Promises and Pitfalls of the Digital Age,” Public Historian (Spring 2004), pp7-22
Week 10 Core Archival Knowledge: Contextual Knowledge
Oct. 26 Museum Archives
Wythe,
Chaps. 2-21
Week 11 Archival Practicum
Week 12 Archival Practicum
Week 13 Archival Practicum
November
23 NO CLASS
THANKSGIVING
Week 14 Archival Practicum
Week 15 Archival Practicum
Dec. 7 Class Presentation of Papers and Projects
Concluding
Discussion:
The Archives Profession
Society of American Archivists
“Code of Ethics”; Suggested Revised Code, on-line at the Society of American
Archivists homepage: http://www.archivists.org/news/ethics.asp
FINAL EXAM
Dec. 14
Additional
Readings/Resources
Richard J. Cox, Documenting Localities: A Practical
Model for American Archivists and Manuscript Curators (Lanham, Maryland:
Society of American Archivists and The Scarecrow Press, Inc., 2001)
Maygene F. Daniels and Timothy Walsh, A Modern
Archives Reader: Basic Readings on Archival Theory and Practice (Washington,
D.C.: National Archives Trust Fund Board, 1984).
Wendy Duff, Barbara Craig, and Joan Cherry, “Historians’
Use of Archival Sources: Promises and Pitfalls of the Digital Age,” Public
Historian (Spring 2004), pp7-22
Gerald Herman, “Intellectual Property and the Historian
in the New Millennium,” Public Historian (Spring 2004), pp 23-48
Barbara J. Howe and Emory L. Kemp, Introduction to
Public History (1986).
Phyllis K. Leffler and Joseph Brent, Public History
Readings (1992)
Anne Van Camp, “Access Policies for Corporate Archives,”
pp. 77-79 in Arnita A. Jones &
Philip L. Cantelon, Corporate Archives and History: Making the Past
Work (Malabar, Florida: Krieger Publishing Co., 1993).
Victoria Irons Walch, “State Archives in 1997: Diverse
Conditions, Common Directions,” American Archivist 60 (Spring 1997),
132-151.
Supplemental Readings:
Bruce W. Dearstyne, Managing Historical Records
Programs: A Guide for Historical Agencies (Walnut Creek, Cal.: AltaMira
Press, 2000)
Sherelyn Ogden, ed. Preservation of Library &
Archival Materials: A Manual (Washington, D.C.: Northeast Document
Conservation Center; reprinted by American Association of Museums, 1994)
PastPerfect Museum Software, version 3.0, an integrated
relational database (collection and membership management) Windows based;
includes worksheets for archival collections and a User’s Guide (downloadable). http://www.museumsoftware.com
(50 points TOTAL)
Quizzes
·
quizzes will cover material drawn from all readings. 10
quizzes total. Each quiz will consist of at least 10 questions including
multiple choice, true/false, and fill-in-the-blank answers. Each quiz will be
worth 20 points. (200 points TOTAL).
Final Exam
~~~~~~~~~~~~
Higher
education has high standards. Academic dishonesty threatens the system. This
applies to every faculty and student at EIU. Students must assume
responsibility for their performance and should not plagiarize other’s ideas or
words or cheat in any other way on any exam or written work. Such activity will
not be tolerated. If I catch any student
copying someone else’s work without attribution and appropriate punctuation, or
if I catch any student cheating in any other way on any class work, I will fail
the student and report her/him to the Office for Academic Misconduct for
further discipline.
Ignorance
is no defense. Remember that legal caveat.
For
your protection, become familiar with the Student Conduct Code:
http://www.eiu.edu/~judicial/
~~~~~~~~~~~~~~
N.B. The instructor reserves the right to revise the
syllabus and schedule of assignments over the semester as need arises.