CALL TO ORDER: 0900 hrs. by DCP Clay Méndez.
PLEDGE OF ALLEGIANCE: Led by IPDCP Kaps.
INVOCATION: Given by Lay Chaplain Hendrickson.
INTRODUCTION OF BRIDGE, FCs, GUESTS: by DCP
         BRIDGE: DCP, IPDCP, RCO-E Tetzlaff.
         FLOTILLA COMMANDERS: 81VCP S. Shaffer (for M. Creager), 83 R. Donovan, 84 M. Luhrsen, 85 W. Slusser, 87 IPFC J. Lowther (for D. Brader), 88 T. Waddell.
         [ VICE FLOTILLA COMMANDERS: 81 S. Shaffer, 83 R. Crockett,  84 W. Moreland, 85 R. Kaps, 88 G. Waddell]
INTRODUCTION OF STAFF: by DCP.
         STAFF OFFICERS: 88 J. E. Hendrickson (FN), 85 W. Slusser (IS), 88 R. Crockett (VE), 84 B. Bekiares (CC), 81 L. Radeke (PE), 88 T. Waddell (PA), 81 J. Sigler (AN),  85 E. Slusser (MT), 88 J. Hendrickson (MA & Lay Chaplain),  81 D. Beaudry (CM), 88 G. Waddell (MV), 81 J. Shallbetter (PS),  81 Chris Ware (CS), 88 P. Clay (SR).
A QUORUM WAS PRESENT.    9 voting members.
OTHER MEMBERS PRESENT:  81 F. Shaffer, L. Shaffer, J. Moreland.
TOTAL  MEMBERS PRESENT: 24
MINUTES OF 14 JULY 2002 DIVISION MEETING: MOTION to accept. 83/84. Motion passed.
DCP REPORT: 1. Division meeting dates for 2003.   04 JANUARY - COW - 85
      19-20 APRIL  - 83
      19-20 JULY -  84
      4-5 OCTOBER - 88
2. COMO Reams asked for Patriot Readiness forms from FCs.  3. Cutter Sciota will be in Louisiana, MO, 20 October 2002 and would welcome Boat Smart Help. 4. NAV RULES now available on-line.  5. FC Academy-8-10 November, Scott Air Force Base.  6. Unit commendation with O-device has been authorized for the Auxiliary.  7. POM is fully functional.  8. SAMA is a new initiative that will someday add some compensation for normal wear and tear on facilities.   9. TCT has been changed to a 4 hour course in Risk Management for Auxiliarists and may  be taught by Instructors.  Coasties and QEs will still do full training.  10. FALCON 2003 will be 19-20  September in Peoria hosted by D ivision 8.  11. Emergency Spanish Manual and Power Point presentation will be used during a 2 month tour of duty by DCP in Texas.

FLOTILLA COMMANDERS’ REPORTS:
81: 1. OPs winding down, but lots of MT still going on.  2. Active membership is up.  3. Qualilfications for crew are taking place today.  (written report on file)
83: 1. Two members are taking crew training.  2. Two members have been disenrolled.  3. Will be participating in the Louisiana, MO, festival on 20 October, with a booth from noon to 4.
84: 1. SO-CC attended NACON and SO-CC and FC attended FALCON.  2. Has one new member, one member has transferred to Florida and one member has resigned.  3. Two members are currently working on Boat Crew training, two members have received their instructor qualification and two members have received their VE qualification.
(written report on file)
85:   1. Patrolled and did VSCs.  2. Completed PATON requirements.  3. Have one new verifier.  4. Carmany could not attend Academy for health   reasons but will next year.  5. Have 8 new members this quarter.
87:   1. BS&S (6-L) Class was held.  2. Flotilla gained  one new crew member.  3. One member has taken and passed Flotilla APC, one has taken the Communication  Specialty Course and one has taken and passed the Weather Specialty Course.   4. Boat crew members and coxswain conducted their annual currency maintenance along with 1 fifth year currency maintenance.  5. Patrols were done in our zone (mile 426-326 UMR).  Also assisted 84 with Thunder on the Bay in August. (written report on file)
88:  Currency maintenance done for all crew and 3/4 of the coxswain.
SO REPORTS:
FN:  Balance as of 10/02.   Checking:  $1979.05
                                                  CD:           $4563.25  (written report on file)
MOTION  to accept FN report. 83/IPDCP. Passed
IS:There have been some significant improvements in AuxData since our last Division meeting.  Most of the changes are improvement that only those who input data see.
However, there is one improvement you will like.  Auxinfo now has a cube for member data.  This provides a summary of every individuals hours in everything they have done.  The one drawback is getting there.  Hovering works, but it takes some practice.  Also, the report will be much easier to use if you make some changes after it comes up.  You will want to use the zero suppression button which is on the bottom and is a 0 with a line through it.  This will eliminate all rows/columns  which have no data in them.
If you are wanting the report for your Flotilla, click on the Flotilla number (for an individual report click on your name, one level further down).  When it comes up you will want to invert the axes, placing the names down the left side instead of across the top.  To do this, click on the box in the bottom row, around the middle, that has a row of boxes with an arrow up along the right side and a row of boxes and an arrow to the left along the bottom,  You will also want to use the zero suppression button (see paragraph above).
If you wish to print this report, or anything in Auxinfo, you can screen print but that is kind of messy and seldom gets everything you can see.  Go again to the bottom row and the button that is in the last box (one other icon further right) which says export to PDF.  If you have Adobe downloaded, you can click on this and the file will download to a PDF format and you can print as usual from there.  It frequently becomes a 2 page file, but is very readable.  All FCs have a print out of their Flotilla’s activity using the PDF format.  The thing about this report, is that Auxinfo is only updated once a week.  We did a lot of data entry October 3.  This report was updated October 1, and therefore that info is not reflected in the report you received.  The Unit Summary report was from AuxData and everything is included in that because it is a real time report.
Thanks for using the new forms!
VE:  1. Asks all to report VSCs to bring up to date.  2. Public can go on line to request VSCs; put your name on the list to get requests from boaters.
CC:  Is going to many college fairs to represent the Academy.
PE:  Handed out SpeedGrams with lots of PE information for us. (SpeedGrams on file)
AN:  Our Verifiers on the Illinois River completed all but two of the lights in our division.(written report on file)
MT: The news this time is on the new single web site location for all Auxiliary testing.  Both open book tests and closed books tests are in the same location.
8WR has a new testing policy also.  All open book tests can be taken without a proctor.  Including the 5-year renewal of Nav Rules.  All closed book tests, including the original Nav Rules test and all Auxop tests, do require a proctor.  All District Auxops have had their names included in the database as proctors for these tests.  They do need to be present when the test is taken on-line.  As before, results come very quickly and are automatically routed to Diraux (when the test is successfully completed), so the entire process is speeded up quite a bit.
To take a test on-line.  Go the the National USCGA web site.  Click Members Deck, click Departments, cick Training, click Member eTraining & Testing.  Read the intro and you’re doing it.  Best wishes.  Some eTesting results are showing up on the training reports this time.  Keep it up!
MA:  Orders totaled $495.80 this quarter and included orders from 84, 87 and Division (caps and collar pins).
MV:  1. Need response and reports from FSO-MVs.  2. SO-MV was reappointed ADSO-MV for next year.
PS:  1. 24 new members, 2 disenrollments, 2 deaths, 1 transfer. 31 October is deadline for disenrollments.  2. 85 has the highest % increase in the Division. (written report on file)
CS:  Chris Ware is our new SO-CS.
MOTION  to accept SO reports. 83/88. Passed
OLD BUSINESS:  1. Discussion on "flare" motion from last meeting.  MOTION: To rescind previous motion on flares for facilities.  IPDCP/83. Passed (6-2).  2. New folding tables were distributed to flotillas. MOTION: Division relinquishes ownership of new tables to Flotillas.  87/88 Passed.
NEW BUSINESS:  1. IPFC 87 Lowther requested to be relieved from election committee since he is  now a voting member of board.  DCP granted request.
2. ELECTION:  DCP named J.E. Hendrickson moderator for elections. Moderator named  J. Hendrickson, J. Sigler and J. Moreland as election judges.   The election committee received 2 letters from prospective candidates: one  for DCP from William Moreland, one for VCP from Marlin Luhrsen and one for VCP from Timothy Waddell.  Moderator opened nominations from the floor for DCP and DCP nominated J. Shallbetter.  Ballots were cast and William Moreland was elected DCP for 2003.  T. Waddell withdrew his candidacy for VCP and the Moderator instructed the SR to cast one vote for M. Luhrsen as VCP for 2003.
RCO-E REPORT:  The new RCO-E is Marilyn Aten.
COMMENTS FROM FCs: Equipment:  FC 83 asked how to get rid of old equipment. RCO-E answered to write down all serial numbers and notify DIRAUX that you will take it to Spring Conference or FALCON.
COMMENTS FROM THE BRIDGE:  DCP thanked 81 for hosting.
NEXT MEETING:  04 JANUARY 2003,   COW in Peoria area, hosted by 85.
MOTION to adjourn at 1158. 87/83.   Passed.

Respectfully submitted,

Penelope J. Clay